How event lighting and sound installation works with us
We're a network team, and we're upfront about it. Lighting and sound are specialist trades, so they're delivered by partner AV specialists who do that work every day. What we add is coordination: the AV and the network are planned together, installed on one schedule and managed through one contact.
That matters more than it sounds. Digital sound desks, lighting control and streaming all lean on the network, and the AV crew and the network team usually need the same things at the same time: power, cable routes, stage access and a slot in the bump-in. When two separate suppliers plan in isolation, those clashes tend to surface on the day.
Who does what on a combined AV and network job
| Part of the job | Who handles it |
|---|---|
| Lighting and sound equipment, set-up and installation | Partner AV specialists |
| Internet connection, WiFi and separate networks | EventWiFi |
| Network ports for sound desks, lighting control and streaming | EventWiFi, positioned with the AV partner |
| Bump-in and pack-down schedule | EventWiFi coordinates, with input from the AV partner |
| Operating lighting and sound during the event | Agreed with the AV partner as part of the AV scope |
| Your single point of contact | EventWiFi |
Exactly what the AV partner supplies is set out in the plan before the event, so nobody is unsure who brings what.
Where the network and the AV meet
The overlap is bigger than most people expect.
Sound desks and stage audio
Many digital mixing desks and stage boxes connect over a network cable and need a stable, separate link that guest WiFi can't touch.
Lighting control
Lighting can be controlled over the network from a desk or a laptop. That traffic belongs on its own network, not the one attendees use.
Presenter laptops and screens
Slides, video playback and stage screens need wired ports or a dependable staff network, planned alongside the AV positions.
Streaming and recording
If the event is streamed, the audio feed and cameras meet the network at one position. See live streaming internet.
Power and cable paths
AV and network gear compete for the same power and routes. Planned together, cables cross walkways once, not twice. See temporary network cabling.
Send a floor plan or the venue name. We reply with what the network needs and one written quote.
Event production setup with one point of contact
For an event manager, the main benefit is fewer conversations. Instead of briefing a network supplier and an AV supplier separately and hoping they talk, you brief us once. We share the floor plan, run sheet and bump-in times with the AV partner, agree where the front-of-house desk and stage connections go, and make sure the network delivers what's needed at those positions.
It suits events where the technical side is significant but there's no production manager running it: corporate events in non-standard venues, product launches with demos and screens, gala dinners, and conferences with a stage, presenters and a stream.
What to send for an event AV installation enquiry
- Venue, room and floor plan
- Run sheet or outline of the program
- Headcount and room set-up: theatre, banquet or cocktail
- What happens on stage: speeches, panels, live music, presentations
- Whether the venue has its own sound or lighting system
- Venue rules on outside AV and rigging
- Whether the event is streamed or recorded
- Bump-in and pack-down times
Questions people ask
Do you provide lighting and sound for events?
Yes, through partner AV specialists. EventWiFi coordinates event lighting and sound installation together with the event network, so you have one point of contact, but the lighting and sound work itself is delivered by our AV partners. The scope and equipment are agreed with them as part of your event plan.
Why combine event AV and WiFi under one contact?
Because they depend on each other. Sound desks, lighting control, presenter laptops and live streams all use the network, and AV and network teams need the same power, cable routes and bump-in time. One contact who plans both avoids the clashes and gaps that appear when two suppliers plan separately.
Can I book event lighting and sound without WiFi?
Talk to us about it. Our role is coordinating AV with the network as one job, so lighting and sound are usually booked alongside event WiFi or internet. If you only need AV, tell us what the event involves and we'll let you know honestly whether it's a good fit.
What lighting and sound equipment is available?
It depends on the scope the partner AV specialists propose for your event, which can range from speakers and microphones to stage and ambient lighting and a mixing desk. We don't publish an AV equipment list. Tell us about the room, audience and program, and the proposed AV scope goes into one plan with the network.
Can you work with the venue's in-house AV team?
We can coordinate the network with a venue's in-house AV team in the same way: ports at the stage and desk, a separate network for AV control, and agreed cable routes. Check the venue's rules early, as some venues require their in-house AV or network suppliers for certain rooms or events.
Who is responsible on the day for lighting and sound?
The partner AV specialists are responsible for the lighting and sound they install, and EventWiFi is responsible for the network. Whether an AV operator stays for the event is part of the AV scope agreed in your plan. You still have one contact, us, for scheduling, questions and anything that crosses between AV and network.
