Event network planner
Choose the event type, headcount, space and what people will do online. The devices, access points, internet speed and equipment update instantly.
The EventWiFi planner estimates how many devices, WiFi access points and Mbps of download and upload an event or temporary site needs. It uses 1.5–2 devices per working person (about 1 at public events), about 50 devices per access point, roughly 900 m² per access point on open floors, typical bandwidth per use and 25% headroom.
Estimated equipment
Network requirements
Planning estimate only, not a quote. Assumes 1.5–2 devices per working person (about 1 at public events), about 50 devices per access point, roughly 900 m² per access point on open floors, typical per-use bandwidth and 25% headroom. Walls, steel, levels, outdoor areas and what the address can get change the design.
How the planner works
The planner uses the same starting assumptions we use on a first call. Devices come from headcount: people working on site carry a laptop and a phone, and often a tablet, so we plan 1.5 to 2 devices each; at public events most people carry one device and only some are active at once. Access points come from both capacity and coverage: about 50 devices per access point is a common starting point in high-density WiFi design, and roughly 900 m² per access point is our planning assumption on an open floor.
Bandwidth comes from what people actually do. Browsing and email need little; video calls need about 1.5 Mbps each way per person; a live stream needs steady upload; large uploads need the most. The result is rounded up with headroom, then matched to a typical fibre service class. For the full method, read how much internet an event needs and how many access points you need.
Frequently asked questions
How does the event network planner estimate access points?
The planner multiplies peak headcount by devices per person (1.5 to 2 for working events, about 1 for public events), divides by about 50 devices per access point, and compares that with the area divided by roughly 900 m² per access point. It shows whichever is larger, because coverage often decides the count before capacity does.
How does it estimate bandwidth?
It adds about 0.5 Mbps per active device, 1.5 Mbps each way for people on video calls, guest WiFi capped per device, 20 Mbps of upload for a live stream and extra upload for large file transfers, then adds 25% headroom. The bandwidth calculator lets you set each of these yourself.
Is the planner result a quote?
No. It is a planning starting point. The final design depends on the walls, steel, levels and layout of the site, what the venue allows and what internet the address can get. Send the plan with your enquiry and we will confirm it after a floor-plan review.
When does the planner suggest cabled access points instead of mesh?
It suggests cabled business-grade access points when there are more than 100 people, more than six access points, outdoor areas, or security cameras, because those situations need the capacity and stable links that cabling provides. Smaller indoor sites usually suit mesh WiFi with wireless backhaul.
Want us to check the estimate?
Send the plan with your floor plan or venue name and we will confirm the design and quote it.